Purpose-built for Ontario car dealers. From OMVIC compliance to deal worksheets, DealerVault handles it all so you can focus on selling cars.
Stop worrying about audits. DealerVault enforces Ontario's Motor Vehicle Dealers Act requirements automatically, so every deal you close is fully compliant.
All-In Pricing Enforcement
Advertised prices automatically include all mandatory fees. No hidden charges, no OMVIC violations.
Mandatory Disclosure Tracking
Prior rental, taxi, police, salvage, rebuilt — every disclosure category is tracked and printed on your forms.
OMVIC Registration Monitoring
Track dealer and salesperson OMVIC registration numbers and get alerts before they expire.
Compliance Dashboard
At-a-glance view of missing disclosures, expired certificates, and items that need attention before your next audit.
Track every vehicle from acquisition to delivery. Photos, documents, safety status, and OMVIC-required details — all in one place.
Multi-Photo Uploads
Upload multiple vehicle photos with drag-and-drop. Organize exterior, interior, and damage shots.
Safety Certificate & UVIP Tracking
Monitor safety certificate validity (36-day window), UVIP status, and lien search results per vehicle.
Vehicle History & Condition
Record new, used, or certified pre-owned condition. Track title brands including salvage, rebuilt, and clean titles.
Inventory Aging Reports
See which vehicles have been on your lot the longest. Make smarter pricing and acquisition decisions.
From initial negotiation to final delivery, DealerVault guides you through every step and generates all required Ontario documentation automatically.
Bill of Sale Generation
One-click OMVIC-compliant Bill of Sale with all-in pricing, HST breakdown, trade-in credits, and lien details.
Disclosure Forms & As-Is Declarations
Generate mandatory disclosure forms and As-Is declarations pre-filled with vehicle history and prior use data.
Deal Calculator with HST
Real-time deal worksheet calculates Ontario 13% HST, trade-in tax credits, licensing fees, and financing terms instantly.
Deal Status Workflow
Track deals from draft through pending, approved, signed, delivered, and completed. Nothing falls through the cracks.
Keep your customer records organized and privacy-compliant. Track every interaction, deal, and document in one centralized profile.
PIPEDA Consent Tracking
Record and track customer consent for personal data collection as required by Canada's privacy legislation.
Complete Deal History
See every deal a customer has been involved in, along with associated vehicles and generated documents.
Document Storage
Store driver's licences, proof of insurance, and other customer documents securely. 6-year record retention built in.
Make data-driven decisions with reports designed for how Ontario dealers actually operate. See sales performance, inventory health, and compliance status at a glance.
Sales Reports
Monthly and yearly sales summaries with revenue, gross profit, average deal value, and per-salesperson breakdowns.
Inventory Aging & Turnover
Identify slow-moving stock, track average days on lot, and spot trends in vehicle types and price ranges.
OMVIC Compliance Report
Audit-ready overview of disclosure completeness, expired safety certificates, missing UVIP records, and registration status.
CSV & PDF Export
Export any report to CSV for your accountant or PDF for your records. Professional and Enterprise plans.
From the dealer principal to the newest salesperson, everyone gets the tools and access they need — and nothing they don't.
Dealer Admin, Sales Manager, and Salesperson roles with appropriate permissions. Admins control who sees what.
Individual accounts for every team member. Forgot password flow, session management, and secure authentication.
Track each salesperson's OMVIC registration number and expiry date. Get alerts before registrations lapse.
Every feature is designed for how Ontario dealers work day-to-day.
Appraise trade-ins, apply HST credits correctly, and track trade-in vehicles through to resale or wholesale.
Record manufacturer and extended warranty details. Track coverage periods, deductibles, and claim history per vehicle.
Record PPSA lien search results and dates. Ensure every used vehicle has a clear title before completing a sale.
Centralized document storage with 6-year retention. Download any Bill of Sale, disclosure form, or As-Is declaration anytime.
Automatic alerts for expiring safety certificates, OMVIC registrations, and subscription renewals. Never miss a deadline.
Access DealerVault from your phone or tablet. Check inventory, look up customer info, or close a deal from anywhere on the lot.
Not a generic DMS with Ontario as an afterthought. DealerVault is purpose-built for how Ontario dealers operate.
13%
Ontario HST calculated automatically on every deal
OMVIC
Full compliance with the Motor Vehicle Dealers Act
PIPEDA
Privacy-compliant customer data handling
6 yrs
Record retention built into every document
Join Ontario dealers who trust DealerVault for OMVIC-compliant operations. Start your 14-day free trial today — no credit card required.